Town of Buxton
Minutes for August 13, 2014 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Jean C. Harmon, Penny J. Booker, Peter E. W. Burns, Dennis P. Santolucito
Clifford L. Emery was absent.
Others Present: David Harmon
Selectmen’s Meeting Agenda
The meeting was called to order at 7:02 PM.
Jean C. Harmon, Vice Chair led the pledge.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes August 6, 2014
Approved 4-0-1
- Discussion held between 5:00 & 7:00 p.m.
Chief Mike Grovo came in to introduce the Board to one of the Reserve Officers that was recently hired.
The Selectmen had discussions about some abatements and some other minor issues that were happening here in Town. They talked about Davis Road and are trying to set up a meeting with the owner. They talked briefly about the fountain in Bar Mills, and the street lighting for the bridge. They are still working on that and D.O.T. is still sending drafts and correspondence about it.
- Letter from Maine Municipal Association – Re: Dividend Payments
The Town is receiving another dividend check that is over $8,000. That is based on our loss ratio and being part of the pool.
- Letter from Dave Francoeur, Acting Director, York County Emergency Management Agency – Re: Weather update
- Review of Projects and Issues
Selectman Santolucito reported that he is continuing to dig into the Accounts Payable and Payroll Warrants each week. He is asking more questions to try to learn more about where the funds go and what it takes to run the town on the expense side. He mentioned that one of the Senatorial candidates was walking through the area on Saturday. He stopped to introduce himself and welcomed her to the Town.
Selectman Burns has been on vacation and spending some time as a grand dad. He has been in a couple of times briefly.
Selectman Booker said she has not been in quite as much in the past week either but she did review most of the Public Works applications and some other things that have crossed her desk. She reported that our OTT bill has gone down about $400 and said we should continue to see that on a regular basis now.
Selectman Booker said she asked Charisse, our Treasurer for a financial statement. She said we are not completely closed out yet for the fiscal year but we will at least have a pretty good idea of what it should be.
Selectman Harmon reviewed the Public Works applications and said that Tom Kennie pulled some applications out as potential interviewees. Selectman Emery is out of town right now but she said she thinks the Board should be working toward getting the interviews scheduled. The Selectmen discussed other applications they had selected and talked about when they can meet with Tom Kennie to discuss who they want to interview and the timing of that. Selectman Burns said he will finish going through the applications tonight, bring them back in the morning and talk with Tom about getting interviews scheduled next week for the 4 that he selected. If there are more they want to talk with they can schedule those for later on. He will give Tom a call in the morning and talk to him
about it.
Selectman Harmon has been reviewing carry-forward amounts and over-runs that we have encountered from the last year. She will be making copies for Department Heads for reconciliations on those items.
Our auditors have been in this week to do the year end audit and expect to finish their work by the end of this week. Most of the information they requested was prepared ahead of time.
Demolition of old Town Garage – The Board received a proposal from the company that Selectman Emery has been talking with. Due to the amount, the Board is going to get estimates from a couple other companies.
Davis Road – The Board received a letter from the Town’s attorney outlining their conversation and how they should proceed going forward. Selectman Harmon has been talking with Fred Farnham about getting together with the owner of Davis Road so they can meet with him and move forward to get this issue resolved to the point that it is satisfactory with everybody.
None
E.O. 141518006 – An order to award the paving bid for 2014 to F. R. Carroll Inc., for the bid price of $66.80 per ton
Approved 4-0-1
E.O. 141508007 – An order to appoint Christopher Baldinelli to the position of Planning Board Member to be effective until June 15, 2015
Approved 4-0-1
E.O. 141508008 – An order to appoint Chad Poitras to the position of Planning Board Member to be effective until June 15, 2015
Approved 4-0-1
E.O. 141508009 – An order to approve 16 hours of vacation time for Tashia Pinkham
Approved 4-0-1
E.O. 141508010 – An order to approve 2 hours of vacation time for Charisse Keach
Approved 4-0-1
- Executive Orders by Initiative
E.O. 141508011 – An order to approve a Poverty Abatement for Case #PA 14-004
Approved 4-0-1
E.O. 141508012 – An order to deny a Poverty Abatement for Case #PA-14-003
Approved 4-0-1
- Accounts Payable and Payroll Warrants
E.O. 141508001 – An order approving expenditures as documented in the Accounts Payable Warrant #014
Approved 4-0-1
E.O. 141508002 – An order approving expenditures as documented in Payroll Warrant #013
Approved 4-0-1
- Next Meeting of the Board
Board of Selectmen Meeting Wednesday, August 20, 2014 at 7:00 PM
The next Community Pot Luck Lunch will be Tuesday, September 9, 2014 at 11:30 AM at Buxton Town Hall. All ages are welcome. Please plan to bring something to share. For more information, you may contact Tashia Pinkham, Recreation Director at 929-8381.
Selectman Harmon said the lunches have been successful. She said this is a social gathering for people who otherwise are not getting out and the Board welcomes everyone.
- Public Comments and Questions
None
None
Motion made and seconded to adjourn the Meeting at 7:18 PM
Approved 4-0-1
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